The Supply Chain Administrator assists the Logistics, Procurement and Operations pillars within the Supply Chain department to organize and coordinate all logistical operations and procedures to ensure overall organisational effectiveness and efficiency.


KPA 1: Logistics, Procurement & Operations

General Duties:

• Consign fruit during the season on the internal operating system daily.

• Ensure packaging specifications and brands are aligned and linked to the correct customer to attract the correct sales price.

• Identify operational challenges on the internal operating export system and escalate to the relevant members in the supply chain team.

• Review and confirm the accuracy of Draft Waybills.

• Update, consolidate and distribute weekly grower forecasts.

• Assist the Procurement division by issuing and distributing pack instructions to growers and packhouses.

• Resend customer API (Application Programming Interface) to reflect any changes to a consignment.

• Follow up on grower API errors to enable the packhouse to correct the relevant information in conjunction with  IT Team to register new mappings.

• Update incoterms and ensure that it is correctly linked to consignments.

• Update and distribute Consignee and Notify Party details.

Organic Certificates:

• Timeously apply for and procure Organic Certificates through the appropriate certified body to ensure clearance of shipment.

• Stay up to date with Organic Certifying body’s regulation changes.

• Conduct an Organic Certificate recon at the end of the season (Applied vs. Issued Certificates).

Tracking Report:

• Track & tracing of shipments to keep internal and external customers updated of any changes or delays.

• Update consignments with the correct arrival dates as per the tracking reports.

• Identify and communicate any errors to be corrected.

KPA 2: Administration

• Organise and upkeep of server files & documentation throughout the season.

• Maintain records of all air and sea freight documentation (i.e. Export documentation from Forwarder and Organic Certificates etc.)

• Filing of all insurance declaration lists to ensure efficient traceability.

• Filing of organic certificate lists to ensure efficient traceability (this includes both active and cancelled certificates).

• Assisting with the resolution of grower and customer queries.

• Review and update relevant protocols and grower training manuals.

• Facilitate pre-season system training to new and existing growers.

• Circulating arrival reports to growers

• Assist the Costing Accountant with transport invoice allocations.

• Pre-Season system setup including, but not limited to:

▪ Airline routings. ▪ Link new brands to the relevant customers and growers.

• Close working relationship with the Operations Team to obtain load plans, equipment details, brand changes on consignments, flights and container details.

• Record grower batch corrections and amendments on the system.

• Liaise with the Sales Team to confirm customer pricing for the relevant week, as well as supply and follow up of manual invoice details where relevant.

• Assist the Procurement Team with the preparation of Post-Season grower reviews.


• Save all export documents received from forwarder on the server (Import Documents).

• Verify the information captured on import documents (invoices, CD1 documents, Road Consignments & Delivery Notes)

• Create consignments from allocations/ load plans received.

• Distribute manual export invoices to all relevant parties.

• Extract sea freight export documents, attach Import Documents and send to

freight forwarders


Logistics or related diploma/certificate


Please consider your application as unsuccessful if you have not been contacted within 2 weeks.

POPIA: by applying for the position, the applicant gives permission to the company to scrutinise and process personal information shared.